In our rapidly evolving digital age, staying organised has become essential. Whether you’re studying, working, researching, or simply expanding your knowledge, taking clear and structured notes plays a vital role in processing and recalling information. With the rise of artificial intelligence (AI), note-making has become smarter and more efficient. This article delves into the best AI tools for notes making, offering a user-focused perspective on innovative tools that boost productivity and streamline your workflow.
Why You Need the Best AI Tools for Notes Making
Taking notes isn't just about writing down what's said or read. It’s about capturing key ideas, summarising complex content, and ensuring that information is easily retrievable when needed. The best AI tools for notes making offer features like real-time transcription, summarisation, automatic formatting, cloud sync, and even audio-to-text conversion. These tools not only save time but also reduce cognitive load, allowing users to focus on understanding rather than merely recording.1: Apple Notes
2: Otter.ai
Otter.ai stands out as one of the best AI tools for notes making, offering advanced solutions for transforming meetings into actionable insights. Launched in 2018, the platform has rapidly evolved, surpassing 25 million active users globally by 2025, with a diverse clientele ranging from individuals to Fortune 500 companies . Designed to streamline productivity, Otter.ai combines real-time transcription, automated summaries, and AI-generated action items, ensuring users never miss critical details during virtual or in-person discussions. Its AI Meeting Agents—including voice-activated assistants that participate in meetings—leverage company-wide data to answer queries, schedule follow-ups, and draft emails, redefining collaboration . Safety is prioritised with enterprise-grade security protocols, GDPR compliance, and encrypted data storage, though users handling sensitive information are advised to review its privacy policy regarding third-party data sharing and AI training practices . Key features like cross-platform compatibility (Zoom, Google Meet, Microsoft Teams), seamless Slack integrations, and custom vocabulary tools make it a versatile choice for professionals, educators, and teams seeking efficiency. With innovations such as condensing hour-long meetings into 30-second summaries and autonomous sales demos, Otter.ai solidifies its position as a leader in AI-powered note-making solutions.
3: Jamie AI
Jamie AI stands out as one of the best AI tools for notes making, offering a seamless blend of advanced features and robust privacy safeguards. Developed by a German-based team, Jamie AI prioritises GDPR compliance and data security, with all user information encrypted and processed on servers hosted in Europe, ensuring sensitive discussions remain confidential . Trusted by over 50,000 professionals globally, this tool excels in transcribing meetings across 20+ languages, generating human-like summaries, and extracting actionable tasks and decisions without intrusive bots joining calls . Its unique Executive Assistant Sidebar allows users to query past meetings using AI models like GPT-4 and Claude 3.5, while offline functionality ensures reliable note-taking even in low-connectivity environments . With features such as speaker recognition, customisable templates, and compatibility across all major conferencing platforms, Jamie AI streamlines workflows for remote and in-person meetings, making it a top choice for teams seeking efficiency and security in their note-making processes.
4: Granola
Granola stands out as one of the best AI tools for notes making, offering a seamless blend of manual note-taking and AI-powered transcription to streamline meeting documentation. Launched in March 2023 by co-founders Chris Pedregal and Sam Stephenson, the tool has rapidly gained traction among professionals in back-to-back meetings, trusted by teams at leading firms for its intuitive design and robust functionality . Granola works discreetly in the background on macOS devices, transcribing audio directly without intrusive meeting bots, and enhances user-written notes with AI-generated context, actionable insights, and structured templates tailored to meeting types like sales calls or investor pitches . Security is prioritised with encrypted data storage, no retained audio recordings, and user-controlled privacy settings, ensuring compliance with stringent data protection standards . With features such as real-time transcription, GPT-4o integration for dynamic Q&A, CRM syncing, and one-click sharing, Granola empowers users to focus on collaboration while maintaining precise, organised records. Its growing user base and glowing reviews highlight its effectiveness in transforming chaotic meetings into actionable outcomes, solidifying its position as a top choice for AI-driven productivity.
5: Krisp
Krisp, a leading AI-powered tool for note-making, enhances productivity by offering real-time transcription, automated summaries, and noise cancellation during virtual meetings, ensuring users stay focused on discussions without manual note-taking . Launched to streamline collaborative workflows, Krisp processes audio locally for privacy and supports multilingual transcription in over 16 languages, making it ideal for global teams . Trusted by enterprises like Amplitude and Foundever, it prioritises security with enterprise-grade encryption, GDPR and HIPAA compliance, and SOC 2 certification, safeguarding user data through on-device processing and secure cloud storage . Key features include AI-generated action items, call recording, seamless integration with platforms like Zoom and Slack, and bot-free operation for uninterrupted meetings . With its user-friendly interface and commitment to data protection, Krisp is a safe, efficient solution for professionals seeking to optimise meeting efficiency and maintain accurate, shareable records without compromising security .
6: Circleback
Circleback, launched in 2023 by founders Ali and Kevin with backing from Y Combinator’s W24 cohort, is a premier AI-powered tool designed to transform meeting productivity through automated note-taking and workflow automation. Trusted by over 100 global teams, including enterprises like Live Nation and Accenture, it excels in generating meticulous notes, assigning action items, and transcribing discussions across 100+ languages with industry-leading accuracy . The tool integrates seamlessly with platforms such as Slack, Notion, and HubSpot, enabling users to automate post-meeting tasks like updating CRMs or creating project management tickets, thereby streamlining workflows . Security is prioritised with end-to-end encryption and strict data privacy protocols, ensuring all meeting data remains confidential and secure . Its standout features include speaker identification, AI-powered search for retrieving past meeting details, and custom automations that trigger actions based on specific insights, making it a versatile choice for professionals seeking efficient, secure, and multilingual note-taking solutions endorsed by TIME as a top AI tool .
7: Google’s Notebook LM
Google’s NotebookLM, launched in 2023 as an AI-powered note-taking and research assistant, has emerged as a standout tool for synthesising information from user-uploaded sources like documents, PDFs, and webpages. Initially introduced as Project Tailwind, it leverages Google’s Gemini AI models to generate summaries, answer queries with citations, and even create podcast-style audio overviews, making it ideal for students, professionals, and researchers seeking to streamline knowledge management . With over 28 million visits in three months and 9 million in January 2025 alone, its popularity reflects its utility in handling complex data while prioritising user safety—personal data is not used to train AI models, and enterprise or education accounts benefit from enhanced privacy controls . Key features include source-grounding for accuracy, interactive audio conversations, collaborative editing, and a mobile app for on-the-go access, with a free tier available alongside the premium NotebookLM Plus subscription offering expanded limits and advanced tools . Designed to respect copyright and data security, it combines innovation with responsible AI practices, ensuring a reliable and user-friendly experience for transforming information into actionable insights.
8: Microsoft Copilot
Microsoft Copilot, launched on 1 November 2023 , is a leading AI-powered note-making tool designed to enhance productivity through advanced features like summarising lengthy documents, generating task lists, and drafting meeting agendas. Integrated with OneNote and Microsoft 365, it leverages OpenAI’s GPT models to streamline workflows, offering capabilities such as real-time brainstorming, rewriting content for clarity, and extracting key insights from emails or PDFs . Trusted by over 28 million active users globally , it prioritises security with enterprise-grade encryption, compliance with data protection standards, and user-controlled privacy settings to ensure sensitive information remains secure . Ideal for professionals and organisations, Copilot reduces manual effort by automating repetitive tasks, saving users significant time—reported up to 20 hours monthly in case studies . Its seamless integration across platforms like Teams, Outlook, and Azure makes it a versatile choice for efficient, safe, and collaborative note-making.
9: NoteGPT
NoteGPT, launched in recent years, has rapidly emerged as a leading AI-powered note-making tool designed to enhance learning and productivity through advanced summarisation and content-organisation features. With over 4 million active users globally, it caters to students, professionals, and researchers by offering versatile tools such as AI-driven summaries for YouTube videos, PDFs, articles, and lectures, alongside mind map generation, flashcard creation, and multilingual translation . The platform prioritises user safety with encrypted data storage, secure third-party service integrations via OAuth tokens, and a strict policy against using personal data for AI model training, ensuring compliance with privacy standards . Available as a web app and Chrome extension, NoteGPT supports real-time content interaction, timestamped transcriptions, and seamless file uploads (including PDFs, Word documents, and images), making it a comprehensive solution for efficient note-taking and knowledge management . While its free plan offers limited monthly quotas, premium subscriptions unlock unlimited access to advanced features like AI-generated presentations and diagram tools, with pricing starting at £2.99/month . Despite lacking live meeting transcription and collaboration features, its user-friendly interface and focus on secure, multi-device accessibility solidify NoteGPT’s position as a top choice for AI-enhanced learning .
10: Reflect
Reflect stands out as a premier AI-powered note-taking tool designed to streamline personal and professional knowledge management with a focus on simplicity and security. Launched as a modern alternative to complex platforms like Obsidian and Evernote, Reflect integrates advanced AI capabilities, including GPT-4o and Claude 3.5 Sonnet, to enhance note creation, editing, and summarisation directly within its interface . Its user-friendly design caters to busy professionals, offering features such as real-time voice transcription, AI-generated action items, meeting note automation, and a graph view for visualising interconnected ideas . Security is prioritised with end-to-end encryption, ensuring sensitive data remains protected, while seamless syncing across macOS, iOS, and web platforms supports accessibility . Though exact user figures are undisclosed, Reflect’s growing popularity is evident through high ratings (4.7/5 on GetApp) and praise for its intuitive, frictionless experience in user reviews . With over a dozen built-in AI prompts and customisable options, Reflect simplifies tasks like grammar correction, content generation, and knowledge retrieval, making it a versatile choice for those seeking a secure, efficient, and thoughtfully designed digital workspace .
11: MeetGeek
MeetGeek, founded by a technical team aiming to transform meetings from a "necessary evil" into productive, automated workflows, has emerged as a leading AI-powered note-taking tool trusted by over 30,000 teams globally since its inception . Designed to streamline meeting efficiency, it automatically records, transcribes, and summarises discussions across platforms like Zoom, Google Meet, and Microsoft Teams, supporting 50+ languages and generating structured AI summaries with action items, decisions, and key highlights . With enterprise-grade security, including 256-bit AES encryption, SOC 2 Type II compliance, and GDPR/CCPA adherence, MeetGeek prioritises data safety while offering seamless integration with 7,000+ tools like Slack, HubSpot, and Trello for enhanced collaboration . Its user-friendly interface and features such as sentiment analysis, custom templates, and searchable meeting libraries empower teams to reduce meeting time by up to 50%, making it a secure, versatile choice for businesses seeking to boost productivity without compromising privacy .
12: Gong
Gong, established in 2016, has emerged as a leading AI-powered revenue intelligence platform, renowned for its advanced note-making capabilities and sales conversation analysis. Trusted by over 4,500 companies globally, including Fortune 10 organisations, Gong leverages AI to transcribe and analyse customer interactions—such as calls, emails, and meetings—providing real-time insights, automated summaries, and actionable feedback to enhance sales strategies . Its features include AI-generated meeting notes, sentiment analysis, deal risk identification, and integration with CRM systems like Salesforce and communication tools such as Zoom, streamlining workflows and reducing manual data entry . Prioritising security, Gong employs enterprise-grade encryption, complies with GDPR and CCPA regulations, and operates on AWS cloud infrastructure with multi-layered data protection, ensuring user data remains confidential and secure . Designed for scalability, the platform supports sales teams in improving productivity, forecasting accuracy, and pipeline management, making it a robust, user-friendly solution for businesses seeking to optimise revenue operations through AI-driven insights .
13: Rev
Rev, established as a leading AI-powered note-making tool, offers a comprehensive suite of features designed to enhance productivity and accessibility in professional and educational settings. Launched over a decade ago, Rev has evolved into a trusted platform combining automated speech recognition with optional human transcription services, ensuring up to 99% accuracy for critical tasks such as meeting notes, lectures, and interviews . The tool supports seamless integration with popular platforms like Zoom, Microsoft Teams, and Google Meet, automatically joining scheduled meetings to generate real-time transcripts, AI-generated summaries, and actionable insights, which are particularly beneficial for global teams working across time zones . With support for over 58 languages and advanced speaker identification, Rev caters to diverse, multilingual environments while adhering to stringent security standards such as SOC 2 Type II compliance, GDPR, and end-to-end encryption to safeguard sensitive data . Its user-friendly interface includes features like searchable transcripts, custom vocabulary settings, and filler-word removal, streamlining workflows for enterprises, educators, and content creators. Though exact user figures are undisclosed, Rev’s widespread adoption is evident through its integration into major corporate and academic workflows, underscored by its reputation for reliability and compliance with accessibility regulations like the ADA, making it a secure, efficient choice for transforming spoken content into structured, actionable notes.
14: Tactiq
Tactiq stands out as a leading AI-powered note-taking tool designed to streamline meeting productivity through real-time transcription and intelligent insights across platforms like Google Meet, Zoom, and Microsoft Teams. Trusted by over 700,000 users globally, including professionals in Fortune 500 companies, this tool leverages advanced GPT-4 technology to generate accurate meeting summaries, detect action items, and highlight key takeaways seamlessly . Prioritising user safety, Tactiq adheres to stringent data protection standards, including SOC 2 Type II compliance and GDPR regulations, ensuring transcripts remain confidential and secure without storing audio recordings . Its robust feature set spans multi-language support for over 30 languages, integration with productivity tools like Google Docs and Notion, screenshot capture during meetings, and customisable AI prompts for automated workflows . With a user-friendly Chrome extension, Tactiq eliminates manual note-taking, enabling teams to focus on meaningful discussions while maintaining organised, searchable records of every meeting .
15: Superpowered
Superpowered, a leading AI note-taking tool launched in 2024, has rapidly gained traction for its seamless integration with platforms like Zoom, Microsoft Teams, and Google Meet, offering users automated, high-quality meeting notes without intrusive bots or recordings. Designed for productivity, it employs live audio transcription to generate summaries, action items, and CRM-ready data, supporting over 50 languages, including English, Spanish, and Hindi, making it ideal for global teams. With a focus on security, Superpowered adheres to GDPR and SOC-2 Type-2 standards, ensuring data privacy by deleting audio immediately post-transcription and storing text transcripts for only seven days . Its user-friendly interface includes customisable AI templates for sales calls, interviews, and one-on-ones, alongside integrations with Slack, Notion, and Salesforce. Available on macOS and Windows, Superpowered caters to diverse users with a free tier and premium plans (Basic at £20/month, Pro at £40/month), though exact active user numbers remain undisclosed, testimonials highlight its efficacy in enhancing workflow efficiency and reducing manual note-taking efforts .
16: Fireflies.ai
Fireflies.ai, developed over eight years by co-founders Krish Ramineni and Sam Udotong, has emerged as one of the best AI tools for notes making, transforming how teams capture and manage meeting insights. Launched with a vision to democratise AI-powered executive assistance, Fireflies.ai now serves 16 million active users and is trusted by over 500,000 organisations globally, offering secure, scalable solutions for transcribing, summarising, and analysing conversations . Prioritising user safety, the platform adheres to stringent security protocols, including SOC 2 Type II, GDPR, and HIPAA compliance, with end-to-end encryption and a strict 0-day data retention policy to ensure sensitive meeting content remains private and protected . Its robust features include 95% accurate transcription in 100+ languages, AI-generated summaries, action-item tracking, and seamless integration with tools like Zoom, Slack, and CRM systems, alongside 200+ role-specific AI apps that automate tasks such as sales analysis and customer feedback extraction . Designed for hybrid workflows, Fireflies.ai also offers a mobile app for in-person meetings and unlimited free transcription, making it a versatile choice for businesses seeking to enhance productivity while maintaining rigorous data security standards.
Read More: 20 Top AI Tools for Students
FAQs
What is the AI that makes study notes?
AI tools designed for note-making use advanced technologies like natural language processing and machine learning to analyse, condense, and organise information from textbooks, lectures, or articles. These applications help users save time and improve knowledge retention by automating tasks such as summarising content, generating flashcards, or transcribing spoken material. Popular examples include Notion AI for versatile note formatting, Otter.ai for converting lectures into text, and Quizlet for creating interactive revision aids.
How to use AI to write notes?
To integrate AI into your study process, start by selecting a tool that aligns with your needs. For instance, Otter.ai is ideal for transcribing lectures, while Notion AI suits written content. Upload your material—documents, audio recordings, or typed text—and use prompts like “summarise this” or “convert into bullet points” to generate notes. Review and refine the output to match your learning preferences, then save or sync the notes to cloud platforms such as Google Drive for accessibility. For active revision, tools like Quizlet can turn notes into flashcards using spaced repetition techniques.
Which AI tool is best for notes making?
The best AI tool varies depending on individual requirements. Notion AI offers flexibility for organising notes, tasks, and databases in one workspace, making it ideal for students managing multiple subjects. Otter.ai excels in transcribing live or recorded lectures with high accuracy, including speaker identification. Quizlet focuses on memorisation through flashcards and quizzes, while Grammarly helps polish notes by improving grammar and clarity. Free alternatives like Google’s Socratic provide subject-specific explanations, and ChatGPT can simplify complex topics when given tailored prompts.
Final Thoughts
The best AI tools for note-making redefine productivity by automating tedious tasks, enhancing accuracy, and fostering collaboration. From Krisp AI’s noise-free transcriptions to Notion’s intelligent insights, these tools adapt to diverse needs—whether you’re a student, professional, or creative. By prioritising features like multilingual support, security, and seamless integrations, you can unlock hours of saved time and sharper focus. As technology evolves, embracing the best AI tools for note-making ensures you stay ahead in a fast-paced world. Explore these innovations, tailor them to your workflow, and transform how you capture, organise, and act on ideas—today and tomorrow.
